Working in Hot Weather

During the summer months we can look forward to some hot weather, however, it is not what most people consider to be ideal working conditions and it carries risks whether you work inside or out.

What constitutes acceptable working temperatures?

Under the Workplace (Health, Safety and Welfare) Regulations 1992, the temperature inside workplace buildings, during working hours, must be ‘reasonable’. But what is meant by ‘reasonable’?

Health and Safety legislation does not refer to maximum temperatures, but it states, “the employer must provide a working environment which as far as is reasonably practicable, is safe and without risks to health.” Therefore whatever the temperature and measures taken to control it, the result must be a workplace that is safe and without risk to health.

What does it mean in practice to safeguard the health, safety and welfare of employees at work? We want employees to remain safe and healthy even when they are not at work, so what advice should we give them?

Indoor Workers

People working indoors have a broad mix of conditions to cope with, ranging from those who work in air conditioned offices to others who are in accommodation that offers little or no defence against outside temperatures.

People who particularly need our sympathy are those who work in premises that are hot and humid at the best of times, such as kitchens. High outside temperatures usually make things so much worse and there may appear to be little that can be done to improve the conditions because of the nature of the work being carried out.

Adequate ventilation must be ensured. Additional fans may be needed and efficient means for extracting stale air. In the worst cases, it may be necessary to call on the services of a ventilation engineer to solve the problem.

It is in everyone’s interest to address these issues because, apart from the risk to health, people who are working in premises that are too hot and humid will be uncomfortable and less efficient. That in turn is likely to lead to lower productivity and increased risk of accidents.

Outdoor Workers

Outdoor workers run major risks from sunburn, sunstroke and heat exhaustion and the risks typically increase for those involved in heavy physical work.

If adequate precautions are not taken, there are further risks with the possibility of rashes, burns or even skin cancer. The people most at risk are those who have fair skins and who don’t tan quickly. Whatever your susceptibility, good sun protection creams may help.

Recommended precautions, however, include frequent and plentiful drinks (clean water being preferable to other types of drink), with regular rest breaks in a cool place. Clothing should be worn to protect from the effects of direct radiation but, for obvious reasons, it should be light and loose fitting to allow body heat to escape easily.

Vulnerable Workers

Some people are more vulnerable to the effects of heat than others. A good example is pregnant workers.

Apart from personal consequences for the mother, breastfeeding may also be impaired by heat dehydration.

Regardless of temperature, employers are required to undertake specific risk assessments for pregnant workers. Typical temperatures in the workplace and the effects of particularly warm spells of weather should be included as part of such assessments.

Simple arrangements need to be made to combat the effects of excessive heat, such as ensuring adequate rest provision, along with suitable refreshment facilities.

Precautions

So in general, what should employers do?

The first task is to assess the problem. People’s comfort depends on a number of factors including humidity, air movement and change, heat sources associated with the work and any protective clothing that has to be worn. It is fair to say that if most people are complaining about the heat, then action needs to be taken regardless of thermometer readings.

Alongside assessing the problem, it is also worth assessing the effectiveness of control measures that are already in place. Is the air conditioning in need of maintenance or repair? Are window blinds broken? Are there sufficient fans and are they strategically placed? Is there an adequate supply of clean drinking water?

Other, less routine, possibilities includes examining job design or organisation of the works to move people away from direct heat sources (including windows, for example). Heat gain from windows can also be controlled at little additional cost by applying reflective film.

The next task is to ensure employees know how best to cope with the hot temperatures and, perhaps, relax such things as dress code. Employees should be actively encouraged to take plenty of drinks. Water coolers might encourage people to drink more water rather than other drinks, particularly anything containing caffeine. Outside workers in particular need to be able to recognise the symptoms of heat stress and how to deal with them.

If the problem is persistent, it may be appropriate to look at longer term solutions such as installing air conditioning or upgrading an aging system. Even small portable air conditioning units can make a useful contribution.

Although the law is vague when it comes to precise numbers, that doesn’t mean we are without authoritative guidance.

In terms of maximum temperature, the World Health Organisation recommends 24ºC(that is 75ºC). The Chartered Institute of Building Services Engineers recommends an acceptable temperature range for most types of work as 16ºCto 23ºC(that is 61ºFto 72ºF). However there are different ideal temperatures suggested for different workplaces such as 20ºCfor offices, 19ºC for hospital wards, 18ºCfor shops and 16ºCfor warehouses.

Given the cold and wet that we have to cope with for most of the year, we should be able to enjoy the occasional heat wave. We are all responsible for each other’s welfare, including employers and employees. So let’s do all we can to keep our cool as well as our safety and health during the hot weather.

For Further Information contact: mike.martin@tldallas.com or david.cartwright@tldallas.com

A New Threat & Maybe A Nasty Phone Bill

 

One of our Unitas Partner Insurers, QBE, has recently reported on a new threat to hit business. Phone Phreaking is a fraud where commercial phone systems are hacked in order to place outbound calls to premium-rate numbers. These numbers are controlled by the fraudsters themselves and can be charged at extortionate rates.

It is an attractive scam to the criminals; it’s carried out remotely, difficult to prevent and unlikely to be detected until a large phone bill arrives.

Although still a relatively new crime, Phone Phreaking is already estimated to cost UK businesses over £1bn per year, with the average cost of a UK attack thought to be around £10,000. Currently there is no silver bullet for preventing this fraud, save investing in an expensive software solution.

QBE provides up to £50,000 cover for Phone Phreaking under their Cyber & Data Security policy.

If you have any concerns please don’t hesitate to contact us so we can look at the options available to insure your business against these types of losses.

Mike Martin

Group Director

 

mike.martin@tldallas.com

Warning over new ‘flash for cash’ insurance scam

Criminals gangs tricking motorists before intentionally crashing into them

Investigators are warning about a new tactic by criminal gangs, dubbed ‘flash for cash’, where a driver flashes their lights to let another driver out of a junction, and then crashes into them deliberately.

The criminals then make money by putting in false personal injury claims for whiplash and loss of earnings, as well as submitting fake bills for vehicle recovery, repair and replacement car hire.

The Asset Protection Unit, which investigates fraud in collaboration with police and the insurance sector, has warned that the fraudsters often target elderly motorists or women with young children – drivers they believe will not challenge them on the scene.

And the new scam is harder to prove in court, because it comes down to the innocent driver’s word against the criminal’s that they flashed their lights to let them out.

 The number of flash for crash scams are not known, but the IFB estimates that 380 fraudulent personal injury claims from deliberate crashes are made every day and cost the motor insurance industry £392m every year.

 Detective inspector Dave Hindmarsh from the Metropolitan Police told the BBC: “[There are] emotional costs if you’re involved in a crash: you could well lose your confidence, and if your passengers are children they may well become wary of being passengers in cars, and of course you may get injured or killed.

 “It’s an extra £50 to £100 on every person’s premium, so that’s a financial cost.”

 

This article has been taken from The Insurance Times dated 16th August 2013 

http://www.insurancetimes.co.uk/warning-over-new-flash-for-cash-insurance-scam/1404027.article

The Herald Family Business Breakfast is Back

TL Dallas is delighted to be sponsoring The Herald Scottish Family Business Breakfast again this year, alongside Business GatewayCampbell Dallas, Clydesdale BankStrathclyde Business School, Turcan Connell and Western Pension Solutions.

The breakfast event takes place on Tuesday, August 20 at WEST on the Green, Glasgow and will see lively discussion and debate on matters affecting family businesses in Scotland.

This breakfast is free to attend for anyone in Scotland who runs or is part of a family business. Please note, places are limited for this event, so secure your invitation now at https://lnkd.in/diarxfP.

Find out more here.